Streamline T&E processes for confident financial management with Unit4 Travel & Expenses solution
When managing finances, efficiency, control, and accuracy are essential for compliance but also for a simple user experience, and confident financial management.
If your organization already leverages the capabilities of Unit4 Financials by Coda, you’re familiar with the benefits of cutting-edge financial management.
But imagine amplifying that power with a tool designed to revolutionize travel and expense management.
In this recent webinar, Solution Consultant, Josh Doyle-Gibbons, and Senior Growth Director, Oliver Sullivan explored how with Unit4 Travel & Expenses, you can take your financial system to the next level by creating a fully integrated workflow that saves time, reduces costs, and enhances compliance.
Read our blog, summarizing the key takeaways from the webinar, to discover the benefits adding Unit4 Travel and Expenses (T&E) to your Unit4 Financials by Coda system – just keep reading to find out.
Benefit from seamless integration
Unit4 Travel & Expenses and Unit4 Financials by Coda are built to work together, enabling a seamless data flow from the point of expense registration to financial reporting.
One of the biggest challenges of managing travel and expense reporting is ensuring data consistency between systems. A legacy approach requires a lot of manual data transfer between fragmented systems that have different purposes, which can result in errors, but is also troublesome for the end-user.
Once employees submit their travel and expense claims through the mobile-friendly interface, the details are automatically routed to your financial system for processing and reconciliation.
Expense reports and receipts are transferred directly and securely from Unit4 Travel & Expenses into Unit4 Financials by Coda, making reporting and cost tracking easier than ever. Thanks to this seamless integration, you reduce manual data entry, eliminate duplication errors, and ensure timely updates to your financial records.
Streamlining processes through automation
What makes Unit4 Travel & Expenses such a great complement to Unit4 Financials by Coda is its automated workflows. Employees can upload receipts to the system and the solution can automatically create expenses from this, allowing them to focus on other pressing tasks.
When employees capture receipts or submit expense claims, machine learning automatically validates the data against inputted company policies and local regulations. This ensures that by the time the expenses are reflected in your financial system, they are 100% compliant.
The integration also guarantees that reporting tools in Unit4 Financials by Coda are fed with clean, validated, and categorized expense data. This gives finance teams instant access to actionable insights.
“It’s all about simplifying the process, reducing manual steps, and ensuring every report is accurate the first time,” explains Josh Doyle-Gibbons, Solution Consultant at Unit4.
Enhanced compliance and visibility
Combining the strengths of Unit4 Travel & Expenses and Unit4 Financials by Coda ensures your business remains compliant while maintaining financial visibility.
Unit4 Travel & Expenses eliminates the need for employees and managers to apply every intricate rule on taxation, mileage allowances, or meal reimbursements. When set up in the system, the system can apply pre-approved rules to the data uploaded by employees.
The system incorporates up-to-date regulatory data and validates each entry in real-time. Once approved, this data flows effortlessly into Unit4 Financials by Coda for accurate recordkeeping.
For businesses operating across multiple regions, the combined system also handles multi-currency transactions and ensures compliance with local regulations, giving finance teams confidence across borders.
Because both tools work interchangeably, you gain greater control and transparency over your financial operations. Finance teams can use the powerful analysis and reporting features in Unit4 Financials by Coda to drill down into expense trends, spot discrepancies, and align spending with corporate budgets.
See a demo
In just a few clicks, you can watch short on-demand demos, tailored for professional services firms.
Key Benefits of Unit4 Travel & Expenses Solution
When you combine Unit4 Travel & Expenses with Unit4 Financials by Coda, you unlock a solution that offers far more than the sum of its parts. Together, these tools empower your organization with the following advantages.
1. Improved Efficiency and Productivity
- Completely eliminate duplicate data entry with direct integration.
- Streamline the expense approval workflow, reducing time from claim submission to reimbursement.
2. Financial Accuracy and Confidence
- Ensure clean and validated data flows into your financial system.
- Automate complex tax calculations, mileage allowances, and per diem rates.
3. Enhanced Compliance
- Achieve first-time-right submissions with real-time validation against company and regulatory policies.
- Stay compliant with local tax and expense regulations, without requiring in-depth expertise.
4. Actionable Insights
- Gain a comprehensive view of your expenses through integrated financial reporting.
- Identify patterns and opportunities for cost-saving with robust analytics.
How can Unit4 Travel & Expenses provide you a streamlined and confident experience
For businesses already enjoying the robust financial management offered by Unit4 Financials by Coda, adding Unit4 Travel & Expenses has proven to save significant time and money.
Nye Veier AS saved 800 hours annually by using Unit4 Travel & Expenses. Automated processes reduced workload while delivering detailed insights that boosted decision-making.
On & Offshore Services reported an immediate reduction in expense processing time and praised the user-friendly experience of Unit4’s expense management tools. By integrating with Unit4 Financials by Coda, they further streamlined operations and consolidated their financial data with ease.
Take full advantage of your investment in Unit4 Financials by Coda by pairing it with Unit4 Travel & Expenses. Together, these tools offer a comprehensive solution for managing all your financial operations, from expense submissions to compliance and reporting.
Elevate your financial operations and eliminate the headaches of travel expense management. With Unit4 Travel & Expenses and Unit4 Financials by Coda, you’ll spend less time on admin and more time driving your business forward.
To learn more, read our factsheet, watch the full webinar on-demand, or talk to sales today!
